Position Title: Office Manager

2022-2023 rates: $26.21/hour

Responsible for planning, coordinating and overseeing office services and related office activities to achieve efficient utilization of available resources.

Main Job Tasks, Duties and Responsibilities:

• Supervise and coordinate the daily activities and operations of the financial activities.
  Develop and monitor internal financial controls.
• Perform administrative support functions such as data entry and management, creating reports, drafting correspondence, end of the day/month process and preparing basic financial accounts.
• Supervise and coordinate daily activities and operation of the building use and maintenance.
• Manage maintenance staff activities such as training, development, and scheduling.
• Provide necessary training, guidance and motivation to maintenance staff.
• Create and maintain schedules for all Maintenance employees.
• Adhere to and implement maintenance, janitorial and security tasks.
• Determining projects based on the needs of the centre, in consultation with Management.
• Monitor and coordinate staff’s timesheets, and record staff vacations and leaves.
  Supervise the efficient use of office supplies and maintenance of office equipment.
• Plan and organize the purchase of office supplies in accordance with purchasing policies and budgets to maintain a pleasant and secure working environment.
• Act as liaison with other departments and divisions.
• Coordinate room schedules for events and conferences.
• Monitor and coordinate all room rental and follow up with invoices, and payment.
• Follow up with the client who has a past-due account.
• Any other duties assigned by the direction.

Education and Experience:

• Associates degree in Business Administration or equivalent experience.
• Knowledge and working experience of supervisory principles and practices.
• Knowledge of administrative practices and procedures, data management methods, basic accounting practices and human resources practices.
• Proficient computer skills including Microsoft Office 365, G-suite.

Key Skills and Competencies:

time management, very effective organizing and planning, problem analysis and problem-solving, verbal and written communication, skills, judgment and decision-making capabilities, attention to detail and accuracy
guidance and mentoring, teamwork and collaboration, positive attitude.

*Please note that this job description is giving you a scope of the duties and responsibilities for the position. Other duties might be added or removed depending on the workload and management strategy.